Microsoft Copilot AI generated image of computers on a world with hackers by the side

How does the recent global IT outage affect me?

The recent news has been full of the global IT outage that affected many systems over the weekend, including airlines and patient access.  Although the incident was not caused by a cyber attack, it is important to note that it was a cyber incident which affects everyone.

A cyber incident is an event with threatens the confidentiality, integrity or availability of information systems, networks or the information they contain.

Review our previous article: What's a Cyber

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Why data retention matters in black text.  Blue blobby man. Data Protection Education logo.

Data Retention and the Pupil File

We are asked a lot about retention schedules and keeping file when a pupil moves onto another school.  
This short video explains the basics behind data retention and the implications of keeping data for longer than required.



  Knowledge Bank
We have a retention schedule on our Knowledge Bank portal where you can check the retention period for all types of files in  your organisation.

Visit our Records Management Best Pract

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Harry the hacker phishing, green shield on a mobile phone, Data protection education logo and the text What's a cyber incident in orange

What's a Cyber Incident and what should we do?

This article discusses what a cyber incident is and what you should do if you experience one.  The important thing to note is that this isn't a full-blown cyber attack, but you should still go through various reporting and risk management processes.

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Robot hands typing on a laptop with the Data Protection Education logo on it, blue background

Getting Started with AI (Artificial Intelligence)

We've been asked by some of our customers what they need to consider when thinking about using AI to improve job efficiency as a time saving exercise or part of CPD, so staff related.
This article puts together some available resources as an initial step.

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Harry the Hacker phishing, cyber in orange text, training in blue text, computer skulls in navy on the right hand side going down the screen

Free short cyber training for staff

Regular cyber training for staff is crucial given the amount of systems involved in running organisations.  Schools and Trusts should be doing this annually as advised by the DfE Cyber Security Digital Standards.

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UPDATE: The Upcoming Election and The Data Protection and Digital Information Bill

UPDATE: The Upcoming Election and The Data Protection and Digital Information Bill

Latest Update 23rd May 2024 (pm):

Lord Sikka reports on X at 4:12pm:
Because of the general election the Data Protection and Digital Information Bill passed by the Commons has fallen in the Lords.
Govt was seeking 24/7 powers to snoop on the bank accounts of recipients of benefits and state pension.
Govt avoided defeat in the Lords by giving in.

It is over for now...it is highly unlikely that a new administration (if there is one) will adopt this legislatio

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The vale federation logo on a white circle with the data protection education logo next to it, some cartoon books, pens and a clock and then the text in white on a navy background: school focus. The Vale Federation, a group of schools in Aylesbury

School Focus: The Vale Federation | Aylesbury

The Vale Federation is made up of two special schools, Booker Park and Stocklake Park who have worked with Data Protection Education for a number of years on compliance and data protection. They are based in Aylesbury and are committed to safeguarding and promoting the welfare of children and young people.

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A White keyboard with a blue key with white text saying Subject Access Request

DfE Dealing with Subject Access Requests (SARs) Guidance

The DfE have recently published updates to their Data Protection toolkit.  Previously there had been very little guidance in the toolkit about how to respond to Subject Access Requests.  There is now a specific section on this and an extra update about responding to other data rights requests such as changing, deleting or restricting of personal information.

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  1. Cyber Security Breaches Survey 2024 (Education Institutions)
  2. Cyber Security Breaches Survey 2024 (Businesses and Charities)
  3. FOI Requests generated by Artificial Intelligence
  4. Social Media Best Practice Area
  5. Lettings Best Practice Area
  6. Appropriate filtering and monitoring definitions
  7. MFA Bombing - What is it?
  8. Protecting your Social Media Accounts
  9. Why we recommend using checklists
  10. Product Focus on Checklists : Initial Trust Plan
  11. Product Focus on Checklists : End of Term Checklist
  12. Product Focus on Checklists : Information and Cyber Security
  13. Product Focus on Checklists : Social Media
  14. Cyber Incident Review: The Benefits
  15. Product Focus on Checklists : Lettings
  16. Product Focus on Checklists : Record of Processing
  17. Milk Island: The secret location that allows children to view restricted content on Google Maps
  18. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  19. Product Focus on Checklists : Data Retention and Destruction
  20. Product Focus on Checklists : Data Migration
  21. Product Focus on Checklists : Biometrics
  22. Product Focus on Checklists : Supplier Due Diligence
  23. Free Cyber help, advice and training with the Cyber Resilience Centres
  24. The Perils of Paper: The Printing Vulnerability
  25. Product Focus on Checklists : FOI
  26. Product Focus on Checklists : Governors and Data
  27. Product Focus on Checklists : DPIA
  28. Product Focus on Checklists : Site Moves
  29. Product Focus on Checklists : Data Breaches
  30. Product Focus on Checklists : Subject Access Requests
  31. Cyber attack on a University
  32. Product Focus on Checklists : Bring your own device
  33. Product Focus on Checklists : Working out of school/offsite
  34. Cyber Attack on a School
  35. Product Focus on Checklists : Redaction
  36. Major cyber-criminal gang Lockbit brought down by UK Law Enforcement
  37. Why Due Diligence is Important: Fake apps
  38. Product Focus on Checklists : CCTV
  39. Product Focus on Checklists : Clear desk
  40. Product Focus on Checklists : Commitment to compliance
  41. Product Focus on Checklists : Photos and video
  42. Product Focus on Checklists : Passwords
  43. Product Focus on Checklists : Information Classification
  44. Safer Internet Day 2024
  45. Kent Councils Data Breach
  46. Free cyber training for staff
  47. DfE Digital Standards Update
  48. The Mother of all Breaches
  49. ClassCharts Possible Data Breach
  50. Where is your data stored?
  51. IAPP looks at AI privacy risks
  52. If you suspect a financial scam .....
  53. Guardians of Privacy: 16. Social Media Checklist
  54. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  55. Guardians of Privacy: 14. Social Media and Cyber Bullying
  56. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  57. Guardians of Privacy: 12. Social Media and Going Viral
  58. Guardians of Privacy: 11. Staff Social Media Accounts
  59. Guardians of Privacy: 10. Social Media and Cookies
  60. Guardians of Privacy: 9. Social Media and Morality
  61. New Resources for Schools from the ICO
  62. Guardians of Privacy: 8. Social Media Policies
  63. Guardians of Privacy: 7. Social Media Data Retention
  64. Guardians of Privacy: 6. Posting Safely
  65. Guardians of Privacy: 5. Social Media and Consent
  66. Guardians of Privacy: 4. Social Media Access Control
  67. Guardians of Privacy: 3. Social Media Channels
  68. Guardians of Privacy: 2. Law and Regulations
  69. Guardians of Privacy: 1. Social media, privacy and children
  70. Latest ICO Reprimand. Mr. S. Claus, Chief Executive Officer, North Pole Enterprises
  71. Phishing attacks targeting schools - alert from City of London Police
  72. The Data Protection And Digital Information Bill (DPADI)
  73. The ICO reprimands a Multi Academy Trust
  74. KCSIE: Filtering, Monitoring and Privacy
  75. Guidance for the use of school email and applying email retention in schools
  76. CISA and UK NCSC Announce Joint Guidelines for Secure AI System Development
  77. Data Protection Tips for Early Years Settings
  78. Children's Privacy around the world is a puzzle
  79. Trust Initial Plan Checklist Update
  80. Update on Advisory for Rhysida Ransomware
  81. Records Management Best Practice Update
  82. Governors and Data Best Practice Area Update
  83. The Crime in a Cyber Attack and a Data Breach
  84. What do I need to redact?
  85. NCSC Annual Review is published for 2023
  86. Learning from Data Breaches
  87. Windows 11 security ineffective against attacks on old devices
  88. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  89. International Counter Ransomware Initiative 2023 Joint Statement
  90. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  91. Resistant Cloud Backups
  92. Top Ten Cyber Security Misconfigurations
  93. Lettings Best Practice and Guidance
  94. ICO Reprimand: company suffered a ransomware attack
  95. The UK Online Safety Bill becomes an Act (Law)
  96. Considerations when migrating to a new MIS
  97. The importance of software updates (PaperCut vulnerability and Rhysida ransomware)
  98. Public bodies and sensitive data
  99. Adding offline bulk training using the Certificates function
  100. Ransomware, extortion and the cyber crime ecosystem
  101. Get a DPE Badge for your website!
  102. ICO: 10 Step guide to sharing information to safeguard children
  103. Schools under Cyber Attack: September 2023
  104. Cyber Resource: The Cyber Resilience Centre Group
  105. Email and Security: ICO recent guidance
  106. Help after a Cyber Attack/Incident
  107. Social Media Policy
  108. Data Protection and Cyber Security (Inset Day) Training Ideas
  109. Changes to Microsoft Free Licensing for Schools
  110. What to do in the event of a Cyber Attack
  111. Cyber Crime: AI Generated Phishing Attacks
  112. Handling Freedom of Information Requests the right way
  113. Cyber Attack: Exam Boards
  114. VICE SOCIETY - Ransomware attacks on schools
  115. Using Tags if you are a group of organisations in the DPE Knowledge Bank
  116. Where's Harry the Hacker?
  117. Be Cyber Aware: USB Sticks
  118. Cyber Insurance in the Public Sector
  119. Types of Cyber Attacks: DDos Attack (Microsoft DDoS Attack in June)
  120. Cyber Attack: Manchester University
  121. Cyber Attack: Leytonstone School
  122. The ICO Reprimands a school
  123. Be Cyber Aware: Firewalls
  124. Subject Access Requests (SARs)
  125. Be Cyber Aware: Cyber attacks and transparency. A no blame culture
  126. Cyber Attack: Dorchester School
  127. Knowledge Bank Role Types: Admin, Staff and Trustee
  128. Types of Cyber Attacks: Password Attacks
  129. Be Cyber Aware: Why regular software updates are important
  130. Cyber Security Breaches Survey 2023
  131. Cyber Attack: Wiltshire School
  132. Keeping your IT systems safe and secure
  133. Types of Cyber Attacks: DDoS Attacks
  134. Types of Cyber Attacks: Phishing
  135. Types of Cyber Attacks: The Insider Threat
  136. Why your data is profitable to cyber criminals
  137. Using WhatsApp in Schools
  138. The Changes to Data Protection in the UK
  139. Knowledge Bank Updates
  140. Types of malware and how they are linked to data protection
  141. Striking Data Breach
  142. Windows Server 2012 & 2012 R2 Retirement
  143. How to contact us for support, subject access requests, data breaches and FOI's
  144. YouTube breached child protection laws
  145. How a school fought back after a cyberattack
  146. Types of Cyber Attacks - Credential Stuffing
  147. January Cyber update - How Can Schools Help Prevent Cyber Attacks?
  148. End of Windows 8.1 Support
  149. Assigning courses to staff using to-dos
  150. How the Record of Processing Can Help You
  151. Information Security Basics: What are VPN's?
  152. What does a Data Protection Officer Do?
  153. Are you ready for a Data Breach?
  154. Blog: Best Practice on the Retention of Child Protection Information
  155. Carrying out Supplier Due Diligence
  156. Email and retention periods
  157. How Long Should You Keep Personal Data For?
  158. The Education sector now at highest risk of cyber attacks
  159. How to Assess your Data Security
  160. Schools Blocked from Using Facial Recognition Systems
  161. Sharing this year’s Nativity play online
  162. A quick introduction to the Phishing Simulation tool
  163. The Children's Code
  164. Recording vaccination of staff
  165. B&H FoI: Racist/religious incidents/bullying
  166. Cyber Attacks
  167. Protocol for Setting Up and Delivery of Online Teaching and Learning
  168. Class Dojo International Data Sharing
  169. Model Publication Scheme: Amendments, Improvements and Updates
  170. Child friendly privacy notices
  171. Transparency
  172. Parents and students covertly recording conversations
  173. SAR? ER? FOI?
  174. Secure file transfer of files using Royal Mail
  175. Emergency contacts and consent
  176. Key elements of a successful DPIA
  177. FOI Publication Schemes
  178. SHARE: Avoid disinformation online
  179. Best Practice for Managing Photos and Video
  180. New Drip Feeds: Recognise and Respond to Subject Access Request
  181. When to contact the Data Protection Officer?
  182. National child measurement programme
  183. Make sure DPE is your registered DPO with the ICO
  184. Compliance Manager released
  185. Headteacher fined for breach of data protection legislation
  186. Emails – good practice and minimising the risk of a data breach

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