Best Practice Update

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Best Practice Updates

Product Focus on Checklists : Data Retention and Destruction

All of our customers have access to the DPE Knowledge Bank which has a Best Practice Checklist area.  Each checklist is designed to help you walk through all aspects of data protection.
The checklist will give you an insight about where your organisation is with data protection from a data privacy and technical security perspective. The checklists form part of the Best Practice library which includes contextualised guidance, documents and resources on specific areas of data processing.  The checklists form part of the ICO Accountability Framework which helps organisations with their governance and corporate risk management where it relates to data protection.    The checklists cover all aspects of the framework, enabling you to assess against organisation baselines:

  1. Leadership & Oversight
  2. Risk Management (DPIA's)
  3. Policies & Procedures
  4. Individual Rights
  5. Contracts & Data Sharing
  6. Transparency
  7. Training & Awareness
  8. Records Management
  9. Monitoring Verification & Reporting (Data Breaches, SARs and FOI's)
  10. Response & Enforcement (SARs and FOI's)

Data Retention and Destruction

The Data Retention and Destruction checklist helps an organisation think about what data they are keeping and how long they are keeping it for.  It links to the Records Management Best Practice Area where there is a  document Records Management Policy(53 KB) , and links to the DfE requirements.  The area includes guidance for keeping emails and a set of slides to share with staff about records management.

We have a number of articles about Records Management which can be viewed here:
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Answer a sample data retention and destruction checklist question:

We know what personal data we hold and why we need it.

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Amazing, you have ticked off an important item on the data retention and destruction checklist.  Knowing what data you hold is an essential part of data protection compliance:
For further help and guidance and access to the full checklist, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..



It might be that your organisation doesn't have a records management policy or data retention schedule, in which case you may not know what data you hold.  You might be holding personal data about someone that you shouldn't be.  Contact your data protection lead or DPO for further advice:

Clipart cartoon with headphones on Please contact us for more help and advice about data protection compliance and cyber security standards: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice. 

 

Try asking the data protection lead in your organisation, or SLT digital lead or contact your DPO:

We can provide help and guidance with data protection compliance, cyber security standards and records management: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice.



DPE customers can get started on completing the Data Retention and Destruction checklist here:
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