News

Why data retention matters in black text. Blue blobby man. Data Protection Education logo.

Data Retention and the Pupil File

We are asked a lot about retention schedules and keeping file when a pupil moves onto another school.  

This short video explains the basics behind data retention and the implications of keeping data for longer than required.



  Knowledge Bank
We have a retention schedule on our Knowledge Bank portal where you can check the retention period for all types of files in  your organisation.

Visit our Records Management Be

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Harry the hacker phishing, green shield on a mobile phone, Data protection education logo and the text What's a cyber incident in orange

What's a Cyber Incident and what should we do?

This article discusses what a cyber incident is and what you should do if you experience one.  The important thing to note is that this isn't a full-blown cyber attack, but you should still go through various reporting and risk management processes.

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Robot hands typing on a laptop with the Data Protection Education logo on it, blue background

Getting Started with AI (Artificial Intelligence)

We've been asked by some of our customers what they need to consider when thinking about using AI to improve job efficiency as a time saving exercise or part of CPD, so staff related.
This article puts together some available resources as an initial step.

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Harry the Hacker phishing, cyber in orange text, training in blue text, computer skulls in navy on the right hand side going down the screen

Free short cyber training for staff

Regular cyber training for staff is crucial given the amount of systems involved in running organisations.  Schools and Trusts should be doing this annually as advised by the DfE Cyber Security Digital Standards.

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The vale federation logo on a white circle with the data protection education logo next to it, some cartoon books, pens and a clock and then the text in white on a navy background: school focus. The Vale Federation, a group of schools in Aylesbury

School Focus: The Vale Federation | Aylesbury

The Vale Federation is made up of two special schools, Booker Park and Stocklake Park who have worked with Data Protection Education for a number of years on compliance and data protection. They are based in Aylesbury and are committed to safeguarding and promoting the welfare of children and young people.

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A White keyboard with a blue key with white text saying Subject Access Request

DfE Dealing with Subject Access Requests (SARs) Guidance

The DfE have recently published updates to their Data Protection toolkit.  Previously there had been very little guidance in the toolkit about how to respond to Subject Access Requests.  There is now a specific section on this and an extra update about responding to other data rights requests such as changing, deleting or restricting of personal information.

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Harry the hacker on a laptop standing on a giant mobile phone with coloured social media icons coming out of it. Data Protection Education logo on the bottom right

Protecting your Social Media Accounts

We recently published a series of articles on all things social media, which also included information about protecting your social media accounts.  The South East Cyber Resilience Centre has recently published a blog about this:

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Checklists in navy text by Data Protection Education. Data Protection Services badge. The DPE Knowledge Bank on a laptop screen

Why we recommend using checklists

Our customers all have access to the checklists in our Knowledge Bank user portal.  We have checklists for all areas of compliance around data protection and cyber security, as well as some practical ones for schools and trusts.  But why are checklists a good tool?

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computer laptop with the words cyber incident review on the screen. Data Protection Education logo on the notebook to the right of the laptop. Harry the Hacker cartoon phishing a laptop

Cyber Incident Review: The Benefits

A cyber incident review is a process or analysis undertaken after a cyber security incident or cyber attack has occurred.  It involves analysing the event in detail to understand what happened, why it happened and how it can be prevented in the future.

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  1. Product Focus on Checklists : Data Retention and Destruction
  2. Product Focus on Checklists : Data Migration
  3. Product Focus on Checklists : Biometrics
  4. Product Focus on Checklists : Supplier Due Diligence
  5. Free Cyber help, advice and training with the Cyber Resilience Centres
  6. The Perils of Paper: The Printing Vulnerability
  7. Product Focus on Checklists : FOI
  8. Product Focus on Checklists : Governors and Data
  9. Product Focus on Checklists : DPIA
  10. Product Focus on Checklists : Site Moves
  11. Product Focus on Checklists : Data Breaches
  12. Product Focus on Checklists : Subject Access Requests
  13. Cyber attack on a University
  14. Product Focus on Checklists : Bring your own device
  15. Product Focus on Checklists : Working out of school/offsite
  16. Cyber Attack on a School
  17. Product Focus on Checklists : Redaction
  18. Major cyber-criminal gang Lockbit brought down by UK Law Enforcement
  19. Why Due Diligence is Important: Fake apps
  20. Product Focus on Checklists : CCTV
  21. Product Focus on Checklists : Clear desk
  22. Product Focus on Checklists : Commitment to compliance
  23. Product Focus on Checklists : Photos and video
  24. Product Focus on Checklists : Passwords
  25. Product Focus on Checklists : Information Classification
  26. Safer Internet Day 2024
  27. Kent Councils Data Breach
  28. Free cyber training for staff
  29. DfE Digital Standards Update
  30. The Mother of all Breaches
  31. ClassCharts Possible Data Breach
  32. Where is your data stored?
  33. IAPP looks at AI privacy risks
  34. If you suspect a financial scam .....
  35. Guardians of Privacy: 16. Social Media Checklist
  36. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  37. Guardians of Privacy: 14. Social Media and Cyber Bullying
  38. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  39. Guardians of Privacy: 12. Social Media and Going Viral
  40. Guardians of Privacy: 11. Staff Social Media Accounts
  41. Guardians of Privacy: 10. Social Media and Cookies
  42. Guardians of Privacy: 9. Social Media and Morality
  43. New Resources for Schools from the ICO
  44. Guardians of Privacy: 8. Social Media Policies
  45. Guardians of Privacy: 7. Social Media Data Retention
  46. Guardians of Privacy: 6. Posting Safely
  47. Guardians of Privacy: 5. Social Media and Consent
  48. Guardians of Privacy: 4. Social Media Access Control
  49. Guardians of Privacy: 3. Social Media Channels
  50. Guardians of Privacy: 2. Law and Regulations
  51. Guardians of Privacy: 1. Social media, privacy and children
  52. Latest ICO Reprimand. Mr. S. Claus, Chief Executive Officer, North Pole Enterprises
  53. Phishing attacks targeting schools - alert from City of London Police
  54. The ICO reprimands a Multi Academy Trust
  55. KCSIE: Filtering, Monitoring and Privacy
  56. Guidance for the use of school email and applying email retention in schools
  57. CISA and UK NCSC Announce Joint Guidelines for Secure AI System Development
  58. Data Protection Tips for Early Years Settings
  59. Children's Privacy around the world is a puzzle
  60. Trust Initial Plan Checklist Update
  61. Update on Advisory for Rhysida Ransomware
  62. Records Management Best Practice Update
  63. Governors and Data Best Practice Area Update
  64. The Crime in a Cyber Attack and a Data Breach
  65. What do I need to redact?
  66. NCSC Annual Review is published for 2023
  67. Learning from Data Breaches
  68. Windows 11 security ineffective against attacks on old devices
  69. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  70. International Counter Ransomware Initiative 2023 Joint Statement
  71. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  72. Resistant Cloud Backups
  73. Top Ten Cyber Security Misconfigurations
  74. Lettings Best Practice and Guidance
  75. ICO Reprimand: company suffered a ransomware attack
  76. The UK Online Safety Bill becomes an Act (Law)
  77. Considerations when migrating to a new MIS
  78. The importance of software updates (PaperCut vulnerability and Rhysida ransomware)
  79. Public bodies and sensitive data
  80. Adding offline bulk training using the Certificates function
  81. Ransomware, extortion and the cyber crime ecosystem
  82. Get a DPE Badge for your website!
  83. ICO: 10 Step guide to sharing information to safeguard children
  84. Cyber Resource: The Cyber Resilience Centre Group
  85. Email and Security: ICO recent guidance
  86. Help after a Cyber Attack/Incident
  87. Social Media Policy
  88. Data Protection and Cyber Security (Inset Day) Training Ideas
  89. Changes to Microsoft Free Licensing for Schools
  90. What to do in the event of a Cyber Attack
  91. Cyber Crime: AI Generated Phishing Attacks
  92. Handling Freedom of Information Requests the right way
  93. Cyber Attack: Exam Boards
  94. VICE SOCIETY - Ransomware attacks on schools
  95. Using Tags if you are a group of organisations in the DPE Knowledge Bank
  96. Where's Harry the Hacker?
  97. Be Cyber Aware: USB Sticks
  98. Cyber Insurance in the Public Sector
  99. Types of Cyber Attacks: DDos Attack (Microsoft DDoS Attack in June)
  100. Cyber Attack: Manchester University
  101. Cyber Attack: Leytonstone School
  102. The ICO Reprimands a school
  103. Be Cyber Aware: Firewalls
  104. Be Cyber Aware: Cyber attacks and transparency. A no blame culture
  105. Cyber Attack: Dorchester School
  106. Knowledge Bank Role Types: Admin, Staff and Trustee
  107. Types of Cyber Attacks: Password Attacks
  108. Be Cyber Aware: Why regular software updates are important
  109. Cyber Attack: Wiltshire School
  110. Keeping your IT systems safe and secure
  111. Types of Cyber Attacks: DDoS Attacks
  112. Types of Cyber Attacks: Phishing
  113. Types of Cyber Attacks: The Insider Threat
  114. Why your data is profitable to cyber criminals
  115. Using WhatsApp in Schools
  116. The Changes to Data Protection in the UK
  117. Knowledge Bank Updates
  118. Types of malware and how they are linked to data protection
  119. Striking Data Breach
  120. IPR Protection Email Scam
  121. Windows Server 2012 & 2012 R2 Retirement
  122. How to contact us for support, subject access requests, data breaches and FOI's
  123. YouTube breached child protection laws
  124. How a school fought back after a cyberattack
  125. Types of Cyber Attacks - Credential Stuffing
  126. January Cyber update - How Can Schools Help Prevent Cyber Attacks?
  127. Assigning courses to staff using to-dos
  128. How the Record of Processing Can Help You
  129. Information Security Basics: What are VPN's?
  130. What does a Data Protection Officer Do?
  131. Are you ready for a Data Breach?
  132. Carrying out Supplier Due Diligence
  133. How Long Should You Keep Personal Data For?
  134. The Education sector now at highest risk of cyber attacks
  135. How to Assess your Data Security
  136. Schools Blocked from Using Facial Recognition Systems
  137. The Children's Code
  138. B&H FoI: Racist/religious incidents/bullying
  139. Cyber Attacks
  140. Protocol for Setting Up and Delivery of Online Teaching and Learning
  141. Class Dojo International Data Sharing
  142. Model Publication Scheme: Amendments, Improvements and Updates
  143. Child friendly privacy notices
  144. Transparency
  145. Parents and students covertly recording conversations
  146. SAR? ER? FOI?
  147. Secure file transfer of files using Royal Mail
  148. Emergency contacts and consent
  149. Key elements of a successful DPIA
  150. FOI Publication Schemes
  151. SHARE: Avoid disinformation online
  152. Best Practice for Managing Photos and Video
  153. New Drip Feeds: Recognise and Respond to Subject Access Request
  154. When to contact the Data Protection Officer?
  155. National child measurement programme
  156. Make sure DPE is your registered DPO with the ICO
  157. Compliance Manager released
  158. Headteacher fined for breach of data protection legislation
  159. Emails – good practice and minimising the risk of a data breach

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