Best Practice Update

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Best Practice Updates

Product Focus on Checklists : Social Media

All of our customers have access to the DPE Knowledge Bank which has a Best Practice Checklist area.  Each checklist is designed to help you walk through all aspects of data protection.
The checklist will give you an insight about where your organisation is with data protection from a data privacy and technical security perspective. The checklists form part of the Best Practice library which includes contextualised guidance, documents and resources on specific areas of data processing.  The checklists form part of the ICO Accountability Framework which helps organisations with their governance and corporate risk management where it relates to data protection.    The checklists cover all aspects of the framework, enabling you to assess against organisation baselines:

  1. Leadership & Oversight
  2. Risk Management (DPIA's)
  3. Policies & Procedures
  4. Individual Rights
  5. Contracts & Data Sharing
  6. Transparency
  7. Training & Awareness
  8. Records Management
  9. Monitoring Verification & Reporting (Data Breaches, SARs and FOI's)
  10. Response & Enforcement (SARs and FOI's)

Social Media

The Lettings checklist covers the basics around consent for posting on social media, along with access control for any accounts.  It should be used in conjunction with the Photo and Video Best Practice Area.
There are a series of articles about the pitfalls of posting to social media channels but also some safe posting guidelines:
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Answer a sample social media question:

Does the organisation have a social media policy?

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Amazing, you have ticked off an important item on the social media checklist. Responsible posting of other people's personal data on social media channels can be difficult to navigate.  Ensure this is policed very carefully:
For further help and guidance and access to the full checklist, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..



As a controller you are responsible for keeping any personal data safe that you collected.  Social media content is impossible to retract once published, so having all the correct measures in place helps to safeguard risk and protect individuals. Contact your data protection lead, or SLT digita lead or DPO for further advice:

Clipart cartoon with headphones on Please contact us for more help and advice about data protection compliance and cyber security standards: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice. 

 

Try asking the data protection lead in your organisation, or SLT digital lead or contact your DPO:

We can provide help and guidance with data protection compliance, cyber security standards and records management: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice.



DPE customers can get started on completing the Social Media checklist here:
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