Best Practice Update

WhatsApp icon on a mobile phone, blue text of Freedom of Information. Data Protection Education logo

📲💬 We come across many organisations using WhatsApp as a communication tool with staff regularly and have previously highlighted some of the risks.  The ICO have recently published information about a case where WhatsApp messages had to be included in a Freedom of Information Request.

Photos of early years children on an orange background. Early Years settings in blue text. Data Protection and Cyber security in white text. Data Protection Education logo and website address: www.dataprotection.education

🧸 🚼 As digital technology continues to increase in our educational settings, Early Years settings are increasingly integrating digital tools into their operations.  While this might enhance efficiency and communication, it also raises concerns and challenges about cyber security and data protection.

Photos of different people from different genres in an orange circle. Girl at school in the background. Text says Meeting Digital Standards in Schools and Colleges, Understanding the SLT Digital Lead profile. Data Protection Education logo

👩🏽‍🏫👨🏽‍💻 Since we have been talking to schools and multi academy trusts about the SLT digital lead, there have been a lot of questions about who that should be in the organisation. There’s often an assumption that it should automatically be the IT Manager, technician, or Data Protection Lead.  In this article, we explore the profile of an effective SLT Digital Lead and their critical role in shaping digital strategy, integrating technology into teaching and learning,

  1. Navigating Privacy at the End of Term , Special Occasions and End of Year
  2. Contracts Register
  3. DfE Digital Standards Autumn Update
  4. The importance of knowing how to access your CCTV footage!
  5. Cyber Attack on a Special School
  6. Stealing children's data
  7. What is dark data? (and why does it matter?)
  8. Ofqual highlights the value of cyber security training in schools
  9. Searching for data when you receive a Subject Access Request
  10. Fylde Coast Academy Trust Cyber Attack This Week
  11. Calling all IT leads in schools and mult academy trusts!
  12. Ransomware cyber attack on a school in Bromley
  13. The Data Protection Lead/Champion Role
  14. Join Our Social Media Family!
  15. School hit by Cyber Attack
  16. New Academic Year Kick-Off!
  17. Cyber Security Best Practice Area
  18. DfE Digital Standards for Schools and Colleges Tracker
  19. New Policies, Documents, Letters and Posters page
  20. Schools and Trusts Best Practice Area
  21. The DPE Retention Schedule
  22. Making the Rounds Update (now includes reporting)
  23. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  24. ICO Reprimands a School
  25. Navigating Privacy at the End of Term , Special Occasions and End of Year
  26. Out of date technology
  27. Data Retention and the Pupil File
  28. Have you assigned your SLT Digital Lead yet?
  29. Getting Started with AI (Artificial Intelligence)
  30. Cyber attack on a school during half term
  31. Update to the DfE Digital Cyber Security Standards for Schools and Colleges (May 2024)
  32. The rise of cyber attacks in schools are causing pupils to miss classes
  33. ICO: Learning from the mistakes of others report
  34. Cyber attack on a Trust; the aftermath
  35. School Focus: The Vale Federation | Aylesbury
  36. DfE Dealing with Subject Access Requests (SARs) Guidance
  37. Update to the Guidance on Information Sharing from the DfE
  38. FOI Requests generated by Artificial Intelligence
  39. Social Media Best Practice Area
  40. Lettings Best Practice Area
  41. Appropriate filtering and monitoring definitions
  42. MFA Bombing - What is it?
  43. Protecting your Social Media Accounts
  44. Why we recommend using checklists
  45. Product Focus on Checklists : Initial Trust Plan
  46. Product Focus on Checklists : End of Term Checklist
  47. Product Focus on Checklists : Information and Cyber Security
  48. Product Focus on Checklists : Social Media
  49. Product Focus on Checklists : Lettings
  50. Product Focus on Checklists : Record of Processing
  51. Milk Island: The secret location that allows children to view restricted content on Google Maps
  52. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  53. Product Focus on Checklists : Data Retention and Destruction
  54. Product Focus on Checklists : Data Migration
  55. Product Focus on Checklists : Biometrics
  56. Product Focus on Checklists : Supplier Due Diligence
  57. Free Cyber help, advice and training with the Cyber Resilience Centres
  58. The Perils of Paper: The Printing Vulnerability
  59. Product Focus on Checklists : FOI
  60. Product Focus on Checklists : Governors and Data
  61. Product Focus on Checklists : DPIA
  62. Product Focus on Checklists : Site Moves
  63. Product Focus on Checklists : Data Breaches
  64. Product Focus on Checklists : Subject Access Requests
  65. Product Focus on Checklists : Bring your own device
  66. Product Focus on Checklists : Working out of school/offsite
  67. Cyber Attack on a School
  68. Product Focus on Checklists : Redaction
  69. Why Due Diligence is Important: Fake apps
  70. Product Focus on Checklists : CCTV
  71. Product Focus on Checklists : Clear desk
  72. Product Focus on Checklists : Commitment to compliance
  73. Product Focus on Checklists : Photos and video
  74. Product Focus on Checklists : Passwords
  75. Product Focus on Checklists : Information Classification
  76. Free cyber training for staff
  77. DfE Digital Standards Update
  78. The Mother of all Breaches
  79. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  80. ClassCharts Possible Data Breach
  81. Where is your data stored?
  82. IAPP looks at AI privacy risks
  83. If you suspect a financial scam .....
  84. School Focus: St Bernadette's Catholic Primary School | Brighton
  85. Guardians of Privacy: 16. Social Media Checklist
  86. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  87. Guardians of Privacy: 14. Social Media and Cyber Bullying
  88. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  89. Guardians of Privacy: 12. Social Media and Going Viral
  90. Guardians of Privacy: 11. Staff Social Media Accounts
  91. Guardians of Privacy: 10. Social Media and Cookies
  92. Guardians of Privacy: 9. Social Media and Morality
  93. New Resources for Schools from the ICO
  94. Guardians of Privacy: 8. Social Media Policies
  95. Guardians of Privacy: 7. Social Media Data Retention
  96. Guardians of Privacy: 6. Posting Safely
  97. Guardians of Privacy: 5. Social Media and Consent
  98. Guardians of Privacy: 4. Social Media Access Control
  99. Guardians of Privacy: 3. Social Media Channels
  100. Guardians of Privacy: 2. Law and Regulations
  101. Guardians of Privacy: 1. Social media, privacy and children
  102. The ICO reprimands a Multi Academy Trust
  103. KCSIE: Filtering, Monitoring and Privacy
  104. Guidance for the use of school email and applying email retention in schools
  105. Data Protection Tips for Early Years Settings
  106. Children's Privacy around the world is a puzzle
  107. Trust Initial Plan Checklist Update
  108. Records Management Best Practice Update
  109. Governors and Data Best Practice Area Update
  110. What do I need to redact?
  111. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  112. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  113. Lettings Best Practice and Guidance
  114. Considerations when migrating to a new MIS
  115. Public bodies and sensitive data
  116. Get a DPE Badge for your website!
  117. ICO: 10 Step guide to sharing information to safeguard children
  118. Help after a Cyber Attack/Incident
  119. Data Protection and Cyber Security (Inset Day) Training Ideas
  120. How KCSIE is linked to Cyber Strategy
  121. Handling Freedom of Information Requests the right way
  122. Where's Harry the Hacker?
  123. The ICO Reprimands a school
  124. Subject Access Requests (SARs)
  125. Redaction Guidelines Updated
  126. Using WhatsApp in Schools
  127. How to contact us for support, subject access requests, data breaches and FOI's
  128. FOI: Reinforced Autoclaved Aerated Concrete
  129. FOI: Henry Jackson Society
  130. FOI: Vaccination Justifications
  131. How the Record of Processing Can Help You
  132. What does a Data Protection Officer Do?
  133. Blog: Best Practice on the Retention of Child Protection Information
  134. Carrying out Supplier Due Diligence
  135. Email and retention periods
  136. How Long Should You Keep Personal Data For?
  137. Sharing this year’s Nativity play online
  138. A quick introduction to the Phishing Simulation tool
  139. B&H FoI: Racist/religious incidents/bullying
  140. Protocol for Setting Up and Delivery of Online Teaching and Learning
  141. Class Dojo International Data Sharing
  142. Model Publication Scheme: Amendments, Improvements and Updates
  143. Transparency
  144. Parents and students covertly recording conversations
  145. SAR? ER? FOI?
  146. Research projects and GDPR
  147. Secure file transfer of files using Royal Mail
  148. Emergency contacts and consent
  149. Key elements of a successful DPIA
  150. FOI Publication Schemes
  151. Best Practice for Managing Photos and Video
  152. New Drip Feeds: Recognise and Respond to Subject Access Request
  153. When to contact the Data Protection Officer?
  154. National child measurement programme
  155. Make sure DPE is your registered DPO with the ICO
  156. Headteacher fined for breach of data protection legislation

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