Collage of photos: Harry the Hacker, Where's Harry training poster, seats at a training session, data protection education bag

New Academic Year Kick-Off!

Schools are back in full swing, and so is our work at Data Protection Education! This week, we’ve been busy with data walks, on-site training, and booking meetings across various schools to ensure data protection standards are up to date and effective.

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Knowledge Bank update in blue text. data protection education logo.  Orange and blue circles in the back ground.  A phone and laptop with the knowledge Bank best practice area.   Cyber security best practice in navy text on an orange circle

Cyber Security Best Practice Area

🛡️✅ Gone are the days when cyber security issues meant accidentally downloading a virus, it has grown to mean so much more, where data and identities are stolen, fraud is committed and businesses can be shut down from a cyber attack.  With that in mind we have created a cyber security best practice area to help guide and support your data protection compliance.

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Orange and blue circles at the front of a photo of children in school.  Meeting Digital Standards in Schools and Colleges text. Data Protection Education logo.

DfE Digital Standards for Schools and Colleges Tracker

The data protection officer is mentioned many times in the DfE Digital Standards for Schools and Colleges as someone that should either be informed or consulted with.  As part of that consultation process, we would like to announce our new DfE Digital Standards for Schools and Colleges Tracker.

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Microsoft Copilot AI generated image of computers on a world with hackers by the side

How does the recent global IT outage affect me?

The recent news has been full of the global IT outage that affected many systems over the weekend, including airlines and patient access.  Although the incident was not caused by a cyber attack, it is important to note that it was a cyber incident which affects everyone.

A cyber incident is an event with threatens the confidentiality, integrity or availability of information systems, networks or the information they contain.

Review our previous article: What's a Cyber

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Why data retention matters in black text.  Blue blobby man. Data Protection Education logo.

Data Retention and the Pupil File

We are asked a lot about retention schedules and keeping file when a pupil moves onto another school.  
This short video explains the basics behind data retention and the implications of keeping data for longer than required.



  Knowledge Bank
We have a retention schedule on our Knowledge Bank portal where you can check the retention period for all types of files in  your organisation.

Visit our Records Management Best Pract

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Harry the hacker phishing, green shield on a mobile phone, Data protection education logo and the text What's a cyber incident in orange

What's a Cyber Incident and what should we do?

This article discusses what a cyber incident is and what you should do if you experience one.  The important thing to note is that this isn't a full-blown cyber attack, but you should still go through various reporting and risk management processes.

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Robot hands typing on a laptop with the Data Protection Education logo on it, blue background

Getting Started with AI (Artificial Intelligence)

We've been asked by some of our customers what they need to consider when thinking about using AI to improve job efficiency as a time saving exercise or part of CPD, so staff related.
This article puts together some available resources as an initial step.

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Harry the Hacker phishing, cyber in orange text, training in blue text, computer skulls in navy on the right hand side going down the screen

Free short cyber training for staff

Regular cyber training for staff is crucial given the amount of systems involved in running organisations.  Schools and Trusts should be doing this annually as advised by the DfE Cyber Security Digital Standards.

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UPDATE: The Upcoming Election and The Data Protection and Digital Information Bill

UPDATE: The Upcoming Election and The Data Protection and Digital Information Bill

Latest Update 23rd May 2024 (pm):

Lord Sikka reports on X at 4:12pm:
Because of the general election the Data Protection and Digital Information Bill passed by the Commons has fallen in the Lords.
Govt was seeking 24/7 powers to snoop on the bank accounts of recipients of benefits and state pension.
Govt avoided defeat in the Lords by giving in.

It is over for now...it is highly unlikely that a new administration (if there is one) will adopt this legislatio

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  1. Cyber attack on a Trust; the aftermath
  2. School Focus: The Vale Federation | Aylesbury
  3. DfE Dealing with Subject Access Requests (SARs) Guidance
  4. Update to the Guidance on Information Sharing from the DfE
  5. FOI Requests generated by Artificial Intelligence
  6. Social Media Best Practice Area
  7. Lettings Best Practice Area
  8. Appropriate filtering and monitoring definitions
  9. MFA Bombing - What is it?
  10. Protecting your Social Media Accounts
  11. Why we recommend using checklists
  12. Product Focus on Checklists : Initial Trust Plan
  13. Product Focus on Checklists : End of Term Checklist
  14. Product Focus on Checklists : Information and Cyber Security
  15. Product Focus on Checklists : Social Media
  16. Cyber Incident Review: The Benefits
  17. Product Focus on Checklists : Lettings
  18. Product Focus on Checklists : Record of Processing
  19. Milk Island: The secret location that allows children to view restricted content on Google Maps
  20. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  21. Product Focus on Checklists : Data Retention and Destruction
  22. Product Focus on Checklists : Data Migration
  23. Product Focus on Checklists : Biometrics
  24. Product Focus on Checklists : Supplier Due Diligence
  25. Free Cyber help, advice and training with the Cyber Resilience Centres
  26. The Perils of Paper: The Printing Vulnerability
  27. Product Focus on Checklists : FOI
  28. Product Focus on Checklists : Governors and Data
  29. Product Focus on Checklists : DPIA
  30. Product Focus on Checklists : Site Moves
  31. Product Focus on Checklists : Data Breaches
  32. Product Focus on Checklists : Subject Access Requests
  33. Cyber attack on a University
  34. Product Focus on Checklists : Bring your own device
  35. Product Focus on Checklists : Working out of school/offsite
  36. Cyber Attack on a School
  37. Product Focus on Checklists : Redaction
  38. Major cyber-criminal gang Lockbit brought down by UK Law Enforcement
  39. Why Due Diligence is Important: Fake apps
  40. Product Focus on Checklists : CCTV
  41. Product Focus on Checklists : Clear desk
  42. Product Focus on Checklists : Commitment to compliance
  43. Product Focus on Checklists : Photos and video
  44. Product Focus on Checklists : Passwords
  45. Product Focus on Checklists : Information Classification
  46. Safer Internet Day 2024
  47. Kent Councils Data Breach
  48. Free cyber training for staff
  49. DfE Digital Standards Update
  50. The Mother of all Breaches
  51. ClassCharts Possible Data Breach
  52. Where is your data stored?
  53. IAPP looks at AI privacy risks
  54. If you suspect a financial scam .....
  55. Guardians of Privacy: 16. Social Media Checklist
  56. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  57. Guardians of Privacy: 14. Social Media and Cyber Bullying
  58. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  59. Guardians of Privacy: 12. Social Media and Going Viral
  60. Guardians of Privacy: 11. Staff Social Media Accounts
  61. Guardians of Privacy: 10. Social Media and Cookies
  62. Guardians of Privacy: 9. Social Media and Morality
  63. New Resources for Schools from the ICO
  64. Guardians of Privacy: 8. Social Media Policies
  65. Guardians of Privacy: 7. Social Media Data Retention
  66. Guardians of Privacy: 6. Posting Safely
  67. Guardians of Privacy: 5. Social Media and Consent
  68. Guardians of Privacy: 4. Social Media Access Control
  69. Guardians of Privacy: 3. Social Media Channels
  70. Guardians of Privacy: 2. Law and Regulations
  71. Guardians of Privacy: 1. Social media, privacy and children
  72. Latest ICO Reprimand. Mr. S. Claus, Chief Executive Officer, North Pole Enterprises
  73. Phishing attacks targeting schools - alert from City of London Police
  74. The Data Protection And Digital Information Bill (DPADI)
  75. The ICO reprimands a Multi Academy Trust
  76. KCSIE: Filtering, Monitoring and Privacy
  77. Guidance for the use of school email and applying email retention in schools
  78. CISA and UK NCSC Announce Joint Guidelines for Secure AI System Development
  79. Data Protection Tips for Early Years Settings
  80. Children's Privacy around the world is a puzzle
  81. Trust Initial Plan Checklist Update
  82. Update on Advisory for Rhysida Ransomware
  83. Records Management Best Practice Update
  84. Governors and Data Best Practice Area Update
  85. The Crime in a Cyber Attack and a Data Breach
  86. What do I need to redact?
  87. NCSC Annual Review is published for 2023
  88. Learning from Data Breaches
  89. Windows 11 security ineffective against attacks on old devices
  90. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  91. International Counter Ransomware Initiative 2023 Joint Statement
  92. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  93. Resistant Cloud Backups
  94. Top Ten Cyber Security Misconfigurations
  95. Lettings Best Practice and Guidance
  96. ICO Reprimand: company suffered a ransomware attack
  97. The UK Online Safety Bill becomes an Act (Law)
  98. Considerations when migrating to a new MIS
  99. The importance of software updates (PaperCut vulnerability and Rhysida ransomware)
  100. Public bodies and sensitive data
  101. Adding offline bulk training using the Certificates function
  102. Ransomware, extortion and the cyber crime ecosystem
  103. Get a DPE Badge for your website!
  104. ICO: 10 Step guide to sharing information to safeguard children
  105. Schools under Cyber Attack: September 2023
  106. Cyber Resource: The Cyber Resilience Centre Group
  107. Email and Security: ICO recent guidance
  108. Help after a Cyber Attack/Incident
  109. Social Media Policy
  110. Data Protection and Cyber Security (Inset Day) Training Ideas
  111. Changes to Microsoft Free Licensing for Schools
  112. What to do in the event of a Cyber Attack
  113. Cyber Crime: AI Generated Phishing Attacks
  114. Handling Freedom of Information Requests the right way
  115. Cyber Attack: Exam Boards
  116. VICE SOCIETY - Ransomware attacks on schools
  117. Using Tags if you are a group of organisations in the DPE Knowledge Bank
  118. Where's Harry the Hacker?
  119. Be Cyber Aware: USB Sticks
  120. Cyber Insurance in the Public Sector
  121. Types of Cyber Attacks: DDos Attack (Microsoft DDoS Attack in June)
  122. Cyber Attack: Manchester University
  123. Cyber Attack: Leytonstone School
  124. The ICO Reprimands a school
  125. Be Cyber Aware: Firewalls
  126. Subject Access Requests (SARs)
  127. Be Cyber Aware: Cyber attacks and transparency. A no blame culture
  128. Cyber Attack: Dorchester School
  129. Knowledge Bank Role Types: Admin, Staff and Trustee
  130. Types of Cyber Attacks: Password Attacks
  131. Be Cyber Aware: Why regular software updates are important
  132. Cyber Security Breaches Survey 2023
  133. Cyber Attack: Wiltshire School
  134. Keeping your IT systems safe and secure
  135. Types of Cyber Attacks: DDoS Attacks
  136. Types of Cyber Attacks: Phishing
  137. Types of Cyber Attacks: The Insider Threat
  138. Why your data is profitable to cyber criminals
  139. Using WhatsApp in Schools
  140. The Changes to Data Protection in the UK
  141. Knowledge Bank Updates
  142. Types of malware and how they are linked to data protection
  143. Striking Data Breach
  144. Windows Server 2012 & 2012 R2 Retirement
  145. How to contact us for support, subject access requests, data breaches and FOI's
  146. YouTube breached child protection laws
  147. How a school fought back after a cyberattack
  148. Types of Cyber Attacks - Credential Stuffing
  149. January Cyber update - How Can Schools Help Prevent Cyber Attacks?
  150. End of Windows 8.1 Support
  151. Assigning courses to staff using to-dos
  152. How the Record of Processing Can Help You
  153. Information Security Basics: What are VPN's?
  154. What does a Data Protection Officer Do?
  155. Are you ready for a Data Breach?
  156. Blog: Best Practice on the Retention of Child Protection Information
  157. Carrying out Supplier Due Diligence
  158. Email and retention periods
  159. How Long Should You Keep Personal Data For?
  160. The Education sector now at highest risk of cyber attacks
  161. How to Assess your Data Security
  162. Schools Blocked from Using Facial Recognition Systems
  163. Sharing this year’s Nativity play online
  164. The Children's Code
  165. B&H FoI: Racist/religious incidents/bullying
  166. Cyber Attacks
  167. Protocol for Setting Up and Delivery of Online Teaching and Learning
  168. Class Dojo International Data Sharing
  169. Model Publication Scheme: Amendments, Improvements and Updates
  170. Child friendly privacy notices
  171. Transparency
  172. Parents and students covertly recording conversations
  173. SAR? ER? FOI?
  174. Secure file transfer of files using Royal Mail
  175. Emergency contacts and consent
  176. Key elements of a successful DPIA
  177. FOI Publication Schemes
  178. SHARE: Avoid disinformation online
  179. Best Practice for Managing Photos and Video
  180. New Drip Feeds: Recognise and Respond to Subject Access Request
  181. When to contact the Data Protection Officer?
  182. National child measurement programme
  183. Make sure DPE is your registered DPO with the ICO
  184. Compliance Manager released
  185. Headteacher fined for breach of data protection legislation
  186. Emails – good practice and minimising the risk of a data breach

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