Best Practice Update

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How to verify visitors the right way

✅🔍 We visit a lot of schools and have a lot of conversations about documentation we are asked to provide as new and returning visitors to organisations. Sometimes we don't agree with what the organisation is asking for, so we thought we'd give some clarification about regulatory requirements.

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Short Guide to AI Video

🎥🤖  Some of the organisations we are talking to are a little confused about AI, whether they should use it and if their staff already are using it or not.  We've put together a short video explaining the different types of AI, the risks and how you should start documenting your use.

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WhatsApp and FOI's: ICO Warnings

📲💬 We come across many organisations using WhatsApp as a communication tool with staff regularly and have previously highlighted some of the risks.  The ICO have recently published information about a case where WhatsApp messages had to be included in a Freedom of Information Request.

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  1. ICO report on AI tools in recruitment
  2. DfE update to record keeping and management
  3. Update to data sharing for school immunisation programmes
  4. Early Years Settings and Cyber Security
  5. SLT Digital Lead Profile
  6. The role of governors in cyber security and data protection
  7. Navigating Privacy at the End of Term , Special Occasions and End of Year
  8. Contracts Register
  9. DfE Digital Standards Autumn Update
  10. The importance of knowing how to access your CCTV footage!
  11. Cyber Attack on a Special School
  12. Stealing children's data
  13. What is dark data? (and why does it matter?)
  14. Ofqual highlights the value of cyber security training in schools
  15. Searching for data when you receive a Subject Access Request
  16. Fylde Coast Academy Trust Cyber Attack This Week
  17. Calling all IT leads in schools and mult academy trusts!
  18. Ransomware cyber attack on a school in Bromley
  19. Join Our Social Media Family!
  20. School hit by Cyber Attack
  21. Cyber Security Best Practice Area
  22. DfE Digital Standards for Schools and Colleges Tracker
  23. New Policies, Documents, Letters and Posters page
  24. Schools and Trusts Best Practice Area
  25. The DPE Retention Schedule
  26. Making the Rounds Update (now includes reporting)
  27. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  28. ICO Reprimands a School
  29. Out of date technology
  30. Data Retention and the Pupil File
  31. Have you assigned your SLT Digital Lead yet?
  32. Getting Started with AI (Artificial Intelligence)
  33. Cyber attack on a school during half term
  34. Update to the DfE Digital Cyber Security Standards for Schools and Colleges (May 2024)
  35. The rise of cyber attacks in schools are causing pupils to miss classes
  36. ICO: Learning from the mistakes of others report
  37. Cyber attack on a Trust; the aftermath
  38. School Focus: The Vale Federation | Aylesbury
  39. DfE Dealing with Subject Access Requests (SARs) Guidance
  40. Update to the Guidance on Information Sharing from the DfE
  41. FOI Requests generated by Artificial Intelligence
  42. Social Media Best Practice Area
  43. Lettings Best Practice Area
  44. Appropriate filtering and monitoring definitions
  45. MFA Bombing - What is it?
  46. Protecting your Social Media Accounts
  47. Why we recommend using checklists
  48. Product Focus on Checklists : Initial Trust Plan
  49. Product Focus on Checklists : End of Term Checklist
  50. Product Focus on Checklists : Information and Cyber Security
  51. Product Focus on Checklists : Social Media
  52. Product Focus on Checklists : Lettings
  53. Product Focus on Checklists : Record of Processing
  54. Milk Island: The secret location that allows children to view restricted content on Google Maps
  55. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  56. Product Focus on Checklists : Data Retention and Destruction
  57. Product Focus on Checklists : Data Migration
  58. Product Focus on Checklists : Biometrics
  59. Product Focus on Checklists : Supplier Due Diligence
  60. Free Cyber help, advice and training with the Cyber Resilience Centres
  61. The Perils of Paper: The Printing Vulnerability
  62. Product Focus on Checklists : FOI
  63. Product Focus on Checklists : Governors and Data
  64. Product Focus on Checklists : DPIA
  65. Product Focus on Checklists : Site Moves
  66. Product Focus on Checklists : Data Breaches
  67. Product Focus on Checklists : Subject Access Requests
  68. Product Focus on Checklists : Bring your own device
  69. Product Focus on Checklists : Working out of school/offsite
  70. Cyber Attack on a School
  71. Product Focus on Checklists : Redaction
  72. Why Due Diligence is Important: Fake apps
  73. Product Focus on Checklists : CCTV
  74. Product Focus on Checklists : Clear desk
  75. Product Focus on Checklists : Commitment to compliance
  76. Product Focus on Checklists : Photos and video
  77. Product Focus on Checklists : Passwords
  78. Product Focus on Checklists : Information Classification
  79. Free cyber training for staff
  80. DfE Digital Standards Update
  81. The Mother of all Breaches
  82. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  83. ClassCharts Possible Data Breach
  84. Where is your data stored?
  85. IAPP looks at AI privacy risks
  86. If you suspect a financial scam .....
  87. School Focus: St Bernadette's Catholic Primary School | Brighton
  88. Guardians of Privacy: 16. Social Media Checklist
  89. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  90. Guardians of Privacy: 14. Social Media and Cyber Bullying
  91. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  92. Guardians of Privacy: 12. Social Media and Going Viral
  93. Guardians of Privacy: 11. Staff Social Media Accounts
  94. Guardians of Privacy: 10. Social Media and Cookies
  95. Guardians of Privacy: 9. Social Media and Morality
  96. New Resources for Schools from the ICO
  97. Guardians of Privacy: 8. Social Media Policies
  98. Guardians of Privacy: 7. Social Media Data Retention
  99. Guardians of Privacy: 6. Posting Safely
  100. Guardians of Privacy: 5. Social Media and Consent
  101. Guardians of Privacy: 4. Social Media Access Control
  102. Guardians of Privacy: 3. Social Media Channels
  103. Guardians of Privacy: 2. Law and Regulations
  104. Guardians of Privacy: 1. Social media, privacy and children
  105. The ICO reprimands a Multi Academy Trust
  106. KCSIE: Filtering, Monitoring and Privacy
  107. Guidance for the use of school email and applying email retention in schools
  108. Data Protection Tips for Early Years Settings
  109. Children's Privacy around the world is a puzzle
  110. Trust Initial Plan Checklist Update
  111. Records Management Best Practice Update
  112. Governors and Data Best Practice Area Update
  113. What do I need to redact?
  114. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  115. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  116. Lettings Best Practice and Guidance
  117. Considerations when migrating to a new MIS
  118. Public bodies and sensitive data
  119. Get a DPE Badge for your website!
  120. ICO: 10 Step guide to sharing information to safeguard children
  121. Help after a Cyber Attack/Incident
  122. Data Protection and Cyber Security (Inset Day) Training Ideas
  123. How KCSIE is linked to Cyber Strategy
  124. Handling Freedom of Information Requests the right way
  125. Where's Harry the Hacker?
  126. The ICO Reprimands a school
  127. Redaction Guidelines Updated
  128. Using WhatsApp in Schools
  129. How to contact us for support, subject access requests, data breaches and FOI's
  130. FOI: Reinforced Autoclaved Aerated Concrete
  131. FOI: Henry Jackson Society
  132. FOI: Vaccination Justifications
  133. How the Record of Processing Can Help You
  134. What does a Data Protection Officer Do?
  135. Carrying out Supplier Due Diligence
  136. How Long Should You Keep Personal Data For?
  137. B&H FoI: Racist/religious incidents/bullying
  138. Protocol for Setting Up and Delivery of Online Teaching and Learning
  139. Class Dojo International Data Sharing
  140. Model Publication Scheme: Amendments, Improvements and Updates
  141. Transparency
  142. Parents and students covertly recording conversations
  143. SAR? ER? FOI?
  144. Research projects and GDPR
  145. Secure file transfer of files using Royal Mail
  146. Emergency contacts and consent
  147. Key elements of a successful DPIA
  148. FOI Publication Schemes
  149. Best Practice for Managing Photos and Video
  150. New Drip Feeds: Recognise and Respond to Subject Access Request
  151. When to contact the Data Protection Officer?
  152. National child measurement programme
  153. Make sure DPE is your registered DPO with the ICO
  154. Headteacher fined for breach of data protection legislation
  155. Acceptable Use Policy

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