Checklists - Are They Your Most Powerful Compliance Tool?
Our customers all have access to the checklists in our Knowledge Bank user portal. We have checklists for all areas of compliance around data protection and cyber security, as well as some practical ones specifically for schools and trusts. But why are checklists a good tool?
What is a Checklist?
A checklist can be an incredibly effective tool for professionals and experts - it can turn complex regulations into a clear, manageable path, ensuring nothing important is left to chance. Using a good checklists for specific areas and complex situations, ensures that risks can be assessed and any dangerous oversights can be caught. The Checklist Manifesto by Atul Gawande explains how checklists can help:
✅ Eliminate oversight - Checklists help prevent serious but easily avoidable mistakes.
✅ Clarity under pressure - Checklists should be as short as possible, include all essential steps and leave no room for misunderstandings - an essential aspect of a checklist is that it contains the 'killer items' of the procedure. These are the steps that are easily disregarded but, if not completed, could be disastrous.
✅ Show progress - Checklists should be user friendly, with clear instruction on how to complete the checklist item. A proven 'psychological win' in ticking off a requirement.
✅ Standardisation - Checklists can be used by teams. It is often the actions and skills of many, that make a complex procedure successful.
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| A checklist is much more than a to-do list! |
There is a science behind the checklist as they don't just help you pay attention to the detail, they are also psychological in giving you the satisfaction of being able to tick off completed/standards met items.
Compliance is a Continuous Journey
One thing is certain, the UK GDPR and Data Protection Act (2018) didn't just happen in 2018, they require continuous monitoring and improvement - the checklists help you achieve that by measuring where you are. If you are a collection of organisations like a Federation or Trust then it can help with standardisation and consistency. When you ask us for a Trust/Board report, if the checklists have been completed on the Knowledge Bank then we have more data to provide!
Better Data, Better Reporting
There is a practical benefit to adding information to the checklist - when requesting a report for your organisation the Governance Compliance Report will give you a breakdown of the progress of checklists by organisation. It shows progression with red, amber and green indicators.
Ready to get started? Take a look at our checklist articles:
Product Focus on Checklists : Information and Cyber Security
Product Focus on Checklists : Initial Trust Plan
Product Focus on Checklists : End of Term Checklist
Product Focus on Checklists : Social Media
Product Focus on Checklists : Record of Processing
Product Focus on Checklists : Data Retention and Destruction
Product Focus on Checklists : Biometrics
Product Focus on Checklists : Data Migration
Product Focus on Checklists : FOI
Product Focus on Checklists : Governors and Data
Product Focus on Checklists : Site Moves
Product Focus on Checklists : DPIA
Product Focus on Checklists : Data Breaches
Product Focus on Checklists : Subject Access Requests
Product Focus on Checklists : Bring your own device
Product Focus on Checklists : Working out of school/offsite
Product Focus on Checklists : Redaction
Product Focus on Checklists : CCTV
Product Focus on Checklists : Clear desk
Product Focus on Checklists : Commitment to compliance
Product Focus on Checklists : Photos and video
Product Focus on Checklists : Passwords
Product Focus on Checklists : Information Classification